BOARDING STUDENTS INFORMATION
1st week only 7/22 starts at noon- check out7/29 before noon
1st & 2nd Week 7/22 starts at noon – check out 8/6 anytime out by 11pm
3 weeks 7/22 starts at noon- check out 8/12 before noon
2nd & 3rd week 7/29 starts at noon- check out 8/12 before noon
Upon arrival, go directly to the Summit Music Festival Office located on the 1st (middle) Floor of the Berman Center. You will be welcomed by our staff who will check you in, confirm your paperwork, and collect your security deposit (please bring CASH or CHECK). You will be provided with a welcome package, your linens, a garbage bag and escorted to your dorm room.
If you are unable to arrive during these hours, please let the office know in advance and keep us posted by email or phone regarding your travel status and eta. If you are using Fine Motor Cars for transportation, the driver will contact our office to confirm you are picked up and make sure an SMF staff member is available to greet the student.
All students, faculty and guests must be off the campus by noon on 8/12.
Please sign up for a check out time towards the end of the Festival. Students may check out before August 12th provided they have met all their commitments.
Upon check-out, the room will be inspected (trash and damage), collect any rented fans, and room key. Once inspected, the room will be closed and locked and no longer accessible. Your security deposit and fan deposit (if applicable) will be returned after the check-out is completed.
Please make sure that the office has your contact information as well as the primary way to communicate with you while on campus (text, email, message apps).
KEYS & SWIPE CARDS
ALL BOARDING STUDENTS & GUESTS ARE REQUIRED TO PAY A KEY DEPOSIT OF $300 UPON ARRIVAL
This deposit covers the key to your room, the lock system to your room, the ID swipe card to the building and the cafeteria, and room damage. Please bring a check or money order made out to Summit Music Festival or USD cash. This deposit will be returned to you upon check out AFTER we have inspected your room (all trash removed) and all keys and ID swipe cards have been properly returned to us.
Upon check in, you will receive a key to your room and a swipe card which will open your dormitory building. There is a $100 charge for a lost or stolen key as well as a $100 charge to replace the lock system. There is a $20 charge for a lost or stolen ID swipe card. You will need to carry your ID swipe card and key with you at all times – you can attach them to the lanyards we will give you. You must hand deliver all keys and ID swipe cards to the Summit Music Festival office staff upon departure from the festival (do not leave them in your room!).
The ORIENTATION MEETING will be held on Sunday July 22nd at 5pm
All students, parents, and staff are expected to attend this meeting. At the orientation meeting, you will get a chance to meet the Directors, Staff, and some of the faculty. You will learn how the Summit Music Festival operates and create your schedule for your individualized program.
Dormitory rooms for all students and guests are located in Founders Hall. This is a college dormitory with rooms ranging in capacity from singles to four-person quads. Founders’ bathrooms are shared between two adjoining rooms. Room assignments are made at the discretion of the Summit Music Festival based on capacity and supervisory requirements. Each person will have a bed, mattress, desk, chair and either a dresser or a closet. The dormitory is not air conditioned and you are not allowed to install air conditioners (see the Rules & Policies). There are some air conditioners located in dormitory rooms. These are not for the use of Summit students. Any student who moves one of these air conditioners or has one of these air conditioners in their room will be immediately sent home from the festival with no refund of tuition or room & board fees forthcoming. You may bring a small fan or rent a fan from the SMF office. There is no cooking allowed in the rooms – there is a communal kitchen in each residence hall which is available but it must be used under supervision of a Resident Assistant.
Students are housed in Founders’ Hall. Rooms in Founders range in capacity from singles to four-person quads. All rooms share a bathroom with an adjoining room. Closets are shared by occupants. The bathrooms in Founders are fully equipped.
Typical Founders Hall Dimensions:
SINGLE & DOUBLE ROOMS: 9.5′ x 19′
Top of window to sill: 56″
Top of window to floor: 84″
Window width: 46″
FANS AVAILABLE FOR RENT
$5 rental, $10 deposit. Please bring $15 cash in order to rent the fan. When you return the fan in working order, you will receive $10 back.
GENERAL INFORMATION For Boarding Students & Guests
- Each person will have a bed, mattress, desk, chair and either a dresser or a closet.
- The dimensions of mattresses in both buildings are 80″ X 38″; standard twin sheets will fit, however, it is recommended that you buy extra long twin size sheets.
- The dormitory is not air conditioned and you are not allowed to install air conditioners (see the Rules & Policies). You may bring a small fan or rent a fan from the SMF office.
- There is no cooking allowed in the rooms – there is a communal kitchen in each residence hall which is available but it must be used under supervision of a Resident Assistant.
- There are some air conditioners located in dormitory rooms that are not part of Summit Music Festival. Any student who moves one of these air conditioners into their room will be immediately sent home from the festival with no refund of tuition or room & board fees forthcoming.
- There are other groups sharing the Dorms with Summit Music Festival. We will have signs on those rooms that are SMF – if the room does not have a sign, it is not part of our group and contact Security directly if there is an issue.
All students under 18 years old boarding on the campus must have a parent/guardian sign the TEMPORARY GUARDIAN Form. Temporary Guardian name for this form TBA soon. If the student is traveling with a teacher or parent who is also boarding, name the teacher or the parent as the temporary guardian. Teachers NOT BOARDING on the campus can not be a temporary guardian.
Your room will be assigned to a specific Summit Music Festival Resident Assistant. The Resident Assistant is there to help answer your questions and to solve any issues you have with the dormitory facilities. The Resident Assistant is also responsible for maintaining the order in the dorms and for enforcing all the Rules and Policies of Summit Music Festival and Manhattanville College. If the Resident Assistants, along with the Dormitory Supervisor, are unable to resolve an issue with you directly, then the Executive Director will need to get involved. The Resident Assistants must report all incidents to the Dormitory Supervisor as soon as possible.
The Summit Music Festival has a curfew of 11pm for all boarding students. All students under the age of 18 must be in their own rooms at this time. We also restrict practicing hours to 9am-10pm. Resident Assistants are required to enforce these rules.
There is a laundry room in each residence hall available for your use. You may use change or purchase a vending card in the cafeteria building to pay for laundry.
You will be provided with a set of sheets, a pillow, pillow case, blanket, towel and washcloth. You are welcome to bring additional linens for your personal use. The mattresses are plastic covered and we recommend you bring a mattress cover or large towel to make you more comfortable on hot nights. You will be able to exchange your set of linens for a clean set each week. Details provided at check in.
In the dormitory buildings there are two trash rooms located on each end of each floor. The ground floor has a one outdoor trash area. Students are responsible for bringing their own trash to the trash rooms. Students may not leave trash outside their doors; it must be brought to the trash rooms.
MAIL & PACKAGES
There is a full service post office available located on the ground floor of Benziger Hall. Please contact our office regarding any deliveries. The mail window is open Monday through Friday, 10-4:30pm (closed Saturday and Sunday).
If someone wants to send you mail or care package, the mail must be addressed as follows:
Summit Music Festival
2900 Purchase St., Purchase, NY 10577
Please do not mail anything for students to the Pleasantville address, this is a residence and mail is not forwarded.
ANNOUNCEMENTS & SCHEDULE UPDATES
Summit Music Festival will have several bulletin boards in the middle floor of the Berman Student Center. All announcements and sign-ups will be posted here. It is each student’s responsibility to check these boards several times a day.
If you are a boarding string student, it is suggested that you practice in your room when possible. The day students have priority for practice rooms 10am-5pm, the boarding students have priority 5pm-10pm. NO PRACTICING during the hours from 11pm to 8am. There are other groups on the campus and need to be respectful of their sleep.
For those bringing a car to the campus, either as a boarding student or as a day student commuting, you may park in any available lot (please see Rules & Policies for restricted parking information).
SWIMMING POOL & FIELD AVAILABILITY
We currently do not have any access to the pool or the athletic fields. It is prohibited for students to use the pool or fields/athletic spaces without permission. If the policies change during the festival, you will be informed.
There is free WiFi on the Manhattanville Campus called Mville Wireless. Also, most rooms have a computer jack if you would like to also bring an ethernet cord. You are allowed to use the Manhattanville Library and Computers Labs to access the computers. The Library hours are 9am-9pm Monday through Thursdays, 9am-5pm on Fridays, and 10am-6pm on Saturdays and Sundays.
Please note that performance clothes are necessary for at least two (2) public performances. Black outfits and other appropriate clothing are required for performances. Please have some dressy outfits (women) and nice slacks, shirts, and ties (men) to wear for attending other concerts and special receptions.
PUBLIC CONCERTS & EVENTS
All students are encouraged to attend as many of the performances offered as possible. YOU MUST wear your SMF lanyard/ID card in order to be admitted to the ticketed concerts. Without your SMF ID, you will have to purchase a ticket. We ask all students to wear appropriate concert attire when attending these events as we will have donors and board members there as well – no gym shorts, cutoffs, muscle t’s, crop tops, spaghetti straps, or t-shirts with inappropriate logos. Summit Music Festival will be running some special fundraising events throughout the 3 week festival – please see the posters on campus and follow our website for more details. Some of the receptions following the concerts require an extra fee. If you wish to attend these, there will be opportunities to purchase tickets during the festival.
Students may have cell phones on campus but must register their phone number with our office. We ask that participants use appropriate cell phone etiquette by turning them off during concerts, master classes, lesson, etc.