BOARDING STUDENTS INFORMATION
Orientation and Student Info:
Check in: For all students is Thursday 7/25 between noon to 5pm. Orientation meeting will be at 6:30pm
Check out: For all students is Thursday 8/8 before noon
- Students can expect to be in classes, orchestra, and chamber music (if signed up) every day. Lessons are twice a week. Other events will be announced on our SMF Forum.
Upon arrival, go directly to the Summit Music Festival Office located on the 1st (middle) Floor of the Berman Center. You will be welcomed by our staff who will check you in, confirm your paperwork, and collect your security deposit (please bring CASH or CHECK). You will be provided with a welcome package, your linens, a garbage bag and escorted to your dorm room.
If you are unable to arrive during these hours, please let the office know in advance and keep us posted by email or phone regarding your travel status and eta.
Please sign up for a check out time towards the end of the Festival. Students may check out before August 13th provided they have met all their commitments.
Upon check-out, the room will be inspected (trash and damage), collect any rented fans, and room key. Once inspected, the room will be closed and locked and no longer accessible. Your security deposit and fan deposit (if applicable) will be returned after the check-out is completed.
Please make sure that the office has your contact information as well as the primary way to communicate with you while on campus (text, email, message apps).
KEYS & SWIPE CARDS
ALL BOARDING STUDENTS & GUESTS ARE REQUIRED TO PAY A KEY DEPOSIT OF $300 UPON ARRIVAL
This deposit covers the key to your room, the lock system to your room, the ID swipe card to the building and the cafeteria, and room damage. Please bring a check or money order made out to Summit Music Festival or USD cash. This deposit will be returned to you upon check out AFTER we have inspected your room (all trash removed) and all keys and ID swipe cards have been properly returned to us.
Upon check in, you will receive a key to your room and a swipe card which will open your dormitory building. There is a $100 charge for a lost or stolen key as well as a $100 charge to replace the lock system. There is a $25 charge for a lost or stolen meal ID swipe card, a $10 charge for a lost or stolen no meal ID swipe card. You will need to carry your ID swipe card and key with you at all times – you can attach them to the lanyards we will give you. You must hand deliver all keys and ID swipe cards to the Summit Music Festival office staff upon departure from the festival (do not leave them in your room!).
The ORIENTATION MEETING will be held on Thursday July 25th at 6:30PM.
All students, parents, and staff are expected to attend this meeting. At the orientation meeting, you will get a chance to meet the Directors, Staff, and some of the faculty. You will learn how the Summit Music Festival operates and learn more about the activities. It gives you a chance to ask questions. *give schedules ahead of time
All guests are housed in Founders’ Hall. Rooms in Founders range in capacity from singles to four-person quads. All rooms share a bathroom with an adjoining room. Closets are shared by occupants. The bathrooms in Founders are fully equipped. Hangers and toiletries are not provided on Campus. Please pack accordingly.
Typical Founders Hall Dimensions:
SINGLE & DOUBLE ROOMS: 9.5′ x 19′
WINDOW: Top of window to sill: 56″ Top of window to floor: 84″ Window width: 46″
FANS AVAILABLE FOR RENT
$5 rental, $10 deposit. Please bring $15 cash in order to rent the fan. When you return the fan in working order, you will receive $10 back.
GENERAL INFORMATION For Boarding Students & Guests
Room assignments are made at the discretion of the Summit Music Festival based on capacity and supervisory requirements.
- Each person will have a bed, mattress, desk, chair and either a dresser or a closet.
- The dimensions of mattresses in both buildings are 80″ X 38″; standard twin sheets will fit, however, it is recommended that you buy extra long twin size sheets.
- The dormitory is not air conditioned and you are not allowed to install air conditioners (see the Rules & Policies). You may bring a small fan or rent a fan from the SMF office.
- There is no cooking allowed in the rooms – there is a communal kitchen in each residence hall which is available but it must be used under supervision of a Resident Assistant.
- There are some air conditioners located in dormitory rooms that are not part of Summit Music Festival. Any student who moves one of these air conditioners into their room will be immediately sent home from the festival with no refund of tuition or room & board fees forthcoming.
- There are other groups sharing the Dorms with Summit Music Festival. We will have signs on
those rooms that are SMF – if the room does not have a sign, it is not part of our group and contact Security directly if there is an issue.
DORMITORY SUPERVISOR: Anamarie Torres
All students under 18 years old boarding on the campus must have a parent/guardian sign the TEMPORARY GUARDIAN Form and name Anamarie Torres as the temporary guardian. If the student is traveling with a teacher or parent who is also boarding, name the teacher or the parent as the temporary guardian. Teachers NOT BOARDING on the campus can not be a temporary guardian.
Your room will be assigned to a specific Summit Music Festival Resident Assistant. The Resident Assistant is there to help answer your questions and to solve any issues you have with the dormitory facilities. The Resident Assistant is also responsible for maintaining the order in the dorms and for enforcing all the Rules and Policies of Summit Music Festival and Manhattanville College. If the Resident Assistants, along with the Dormitory Supervisor, are unable to resolve an issue with you directly, then the Executive Director will need to get involved. The Resident Assistants must report all incidents to the Dormitory Supervisor as soon as possible.
The Summit Music Festival has a curfew of 11pm for all boarding students. All students under the age of 18 must be in their own rooms at this time. We also restrict practicing hours to 9am-10pm. Resident Assistants are required to enforce these rules. No practicing in empty rooms or lounge areas.
If you are a boarding string student, it is suggested that you practice in your room when possible. The day students have priority for practice rooms 10am-5pm, the boarding students have priority 5pm-10pm. NO PRACTICING during the hours from 11pm to 8am. There are other groups on the campus and need to be respectful of their sleep.
There is a laundry room in each residence hall available for your use.
You will be provided with a set of sheets, a pillow, pillow case, blanket, towel and washcloth. You are welcome to bring additional linens for your personal use. The mattresses are plastic covered and we recommend you bring a mattress cover or large towel to make you more comfortable on hot nights. You will be able to exchange your set of linens for a clean set each week. Details provided at check in.
In the dormitory buildings there are two trash rooms located on each end of each floor. The ground floor has a one outdoor trash area. Students are responsible for bringing their own trash to the trash rooms. Students may not leave trash outside their doors; it must be brought to the trash rooms.
MAIL & PACKAGES
There is a full service post office available located on the ground floor of Benziger
Hall. Please contact our office regarding any deliveries. The mail window is open 10am-4:30pm
If someone wants to send you mail or care package, the mail must be addressed as follows:
Summit Music Festival
2900 Purchase St., Purchase, NY 10577
Please do not mail anything for students to the Pleasantville address, this is a residence and mail is not forwarded.
ANNOUNCEMENTS & SCHEDULE UPDATES
Summit Music Festival will have an online forum and several bulletin boards in the middle floor of the Berman Student Center. All announcements and sign-ups will be posted and sent through the forum. It is each student’s responsibility to check the forum and boards several times a day.